How to set up and administer your account

Overview

Archive-It account administrators can add users to an account and add account-level information such as an institutional description, URL, and logo.

Prerequisites

Administrator-level access is required to add/edit users and manage organization information. 

On this page

• How to access account administration features
• How to add a user
• How to delete a user
• How to add a customized URL, logo, and description to your account
• How to add private metadata fields
• How to track and analyze public traffic to your collections

How to access your account administration features

1. Go to www.archive-it.org and select Login to enter your username and password.
2. In the Welcome menu, select Administration.

   

How to add a user

Account administrators can add up to 10 users.

1. In the Welcome menu, select Administration.
2. Select Add/Edit Users. 
3. Select Add User.

   

4. Enter the full name, username, and email address of your new user.

   

5. For Access Level, select Administrator, User, or Contributor. For privileges associated with each level, see How to select the proper access level. 
6. For Enable Email Notifications, tick the box if you want your user to receive email notifications when a crawl is about to start or has recently completed.
7. Select Save. The user will receive an email with a temporary password to access their account. 

How to delete a user

1. In the Welcome menu, select Administration.
2. Select Add/Edit Users. 
3. Tick the box of the user you want to delete.
4. Select Delete Users. 

Note: Deleting a user from your Archive-It account will not revert any actions made by that user such as scheduled crawls, seeds created, and metadata

How to add a customized URL, logo, and description to your account

Your URL, logo, and description are displayed on the public Archive-It.org site.

1. In the Welcome menu, select Administration.
2. Select Account Settings.

   

In your Account Settings, you can add:

• Your organization website URL.
• A description.
• An organization logo. Logos should be a standard image format such as PNG, GIF, or JPG, and under 500 x 500 pixels/50 KB.
• A custom URL this is displayed on the Archive-It public site (www.archive-it.org/yourURLhere). If you do not add a custom URL, your account number is displayed (www.archive-it.org/1111). 

How to add private metadata fields 

Private metadata fields are available across your collections. The fields are visible to and exportable by users logged in to your account; they are not visible on your account's page on archive-it.org.

1. In the Welcome menu, select Administration.
2. Select Account Settings.
3. In the Private Metadata Fields box, enter the names of the standard Dublin Core and/or custom metadata fields that you want to make private. Enter each field on a separate line, in all lower case letters.

   

How to track and analyze public traffic to your collections

Archive-It partners can integrate their accounts with the Internet Archive's self-hosted instance of Plausible Analytics to collect and explore statistics about end user access to their web archives.

• If you already have a Plausible Analytics account, your Tracking ID is displayed in your Account Settings>Analytics.
• To request a Plausible Analytics account, see Track access to your web archives with Plausible Analytics.