Spanish Version of Public Site & Web Application
Partners and the general public can now easily switch between Spanish and English versions of the Archive-It public website (www.archive-it.org) and private web application by clicking "English" or "Español" in the upper right-hand corner of the screen.
We are excited to reach out to libraries, archives, museums, universities and K-12 schools with Spanish speaking users in the United States and around the world.
Administration
Many of the features included in this release provide partners an opportunity to more effectively showcase their Archive-It collections for their patrons as well as for public browsing and access. We suggest three actions for partners to take for optimal results.
Action Items:
1. Upload your institution's logo for branding
2. Assign topics to your collection
3. Edit seed lists on public collection pages
1. Upload your institution's logo to the Archive-It application. After the logo is uploaded, it will be displayed on your new partner page, the collection page for each of your collections, as well as your search results in the Wayback Machine.
Figure 1: Uploading a logo to Archive-It application
a) Inside the Archive-It application, click on "Admin" in the upper right-hand corner.
b) Click "Upload Logo."
c) Click the "Browse" button to locate the image file on your computer.
d) Click "Upload" to upload the logo into the application.
2. Select topics for your collections. To facilitate more effective and focused browsing on Archive-It's public site, we have created eight general topics. The topic areas now appear on the Archive-It homepage, so visitors can easily view collections within a topic area of interest to them.
You may select up to three of these topics to assign to each of your collections. To prepare for this release, we pre-selected one topic for each collection. We may not have chosen the most appropriate topic for your collection, so we recommend that you go into each of your collections and select one to three topics that fit your collection best.
Note: The topics were created to enable browsing of the Archive-It public site and are not part of your collection metadata. They will not affect your metadata in any way.
Figure 2: Selecting topics for your collection
a) Inside the application, go to the Collection Management page for each of your collections.
b) Click "Edit Collection Metadata."
c) Click on the tab "Collection Properties" next to the default tab "Dublin Core Metadata"
d) Select a topic from each of the three drop-down lists. Leave "None" as the default if you do not want to assign a topic.
e) Click "Save."
You may select up to three topics for each of your collections. A collection may be active, inactive, or dormant when you select topics.
3. Edit seed list on public collection pages. It is now easy to remove a seed from display on your public collection page. This feature will be especially useful for seeds that were only crawled as a test and never made it into your non-test crawls.
Figure 3: Removing a seed from public display
a) Start on the collection management page for the collection containing the seed you want to edit.
b) Click the appropriate frequency or seed state you need under "seed management".
c) Click "Edit" to the left of the seed you would like to remove
d) Uncheck the box next to "Show on Public Site"
e) Be sure to click save!
Additionally, any title or description information you include for your seeds will now be displayed on your collection page.
Enhanced Public Website
Browsing for Partners and Collections on Public Site_ We have introduced four new ways of browsing on the front page of Archive-It. We hope that enhanced browsing will make it easier for the public and your patrons to locate, browse, and use the amazing collections created by Archive-It partners. We continue to explore ways to facilitate and enhance collection use, and welcome your feedback.
1) Users may browse partners by their institution type
2) Users may browse partners in alphabetical order.
3) Users may browse collections by topic
4) Users may browse collections in alphabetical order.
Figure 4: New Archive-It.org Home Page
Partner Pages
Each partner now has an individual home page with a distinct URL. The new partner page features the description, logo, and collections belonging to each partner.
The easiest way to find your partner page is to go to Archive-It.org and click "View All Partners" located at the bottom of the "Browse Our Partners" box on the left-hand side of the page. You can select your institution from the alphabetical list. The URL for your partner page is permanent so you can share with our colleagues and patrons.
Branding Your Collection with Institutional Logos
You can now upload your institution's logo to Archive-It and it will appear on the Wayback calendar pages, public collection pages and new partner pages. Complete upload instructions are available above under "Administration" above.
Editable Collection Pages
You can now edit the list of seeds displayed on your collection pages that appear on the Archive-It public site. Collection pages have the same URL as always. You can easily find your collection page by clicking to it from your partner page. Collection pages can now also be browsed and located in alphabetical order: just go to Archive-It.org and click "Collections A-Z" under "Browse Our Collections." The URLs for your collection pages are permanent.
To remove seeds from the displayed seed list on your collection page, go to the edit screen for the seed you want to remove. Uncheck the "show on public site" box and click save. Complete instructions are available under "administration" above.
Seed Metadata Now Displayed on Collection Pages
The title and description for each seed in a collection is now displayed on the collection page when this information is available (see example: http://www.archive-it.org/collections/779). A partner must have entered this metadata via the Archive-It application for it to be displayed.
To assign title and descriptive metadata to one of your seeds, start at the collection management page inside the web application. Click the seed management viewing option for the seeds you would like to work with. Next from the seed management page, click "edit" next to the seed you wish to describe. Add the desired title and description and click save at the top of the screen.
Your metadata should now appear on your public collection page. Public URL Registry{_}Our new registry allows the public to browse through an alphabetical list of all URL's archived by Archive-It partners: http://www.archive-it.org/public/url_registry. At the bottom of every public web page, you can also find out which partner is crawling the URL, the collection the URL is assigned to, and the frequency at which the URL is being crawled. This feature is a work in progress and we encourage your feedback.
By default, your seeds and their title and description metadata will be displayed in the Public URL Registry as well as on the collection page for your collection. If you do not want this metadata displayed, log in to your application, go to "Admin" and uncheck the box next to "Show Metadata on Public Registry."
Figure 5: Choosing to show seed metadata on URL registry & collection page
Branded Wayback Display
Wayback Machine pages displaying the archived results of partner crawls are now branded with partner logos. You must upload your logo to the application (see directions in Administration section above) for your Wayback results to be branded.
Crawls: Archiving YouTube Videos
New improvements to the web application allow our users to more effectively capture and archive videos hosted on www.youtube.com. Any YouTube.com video embedded in a seed site should be crawled successfully.
However, if a YouTube page is used as a seed, too many documents may become in scope. If you want to include a YouTube page as a seed, please add constraints to limit crawling. Complete instructions are available below.
We are currently unable to crawl YouTube query pages, most-viewed video pages, or channels.
Please note that we still have some difficulties in playing back videos captured from YouTube in the Wayback Machine. However, you will be able to tell that a video has been crawled by looking in your host and file type report.
Additionally, its important to understand that YouTube often changes the way they host videos without warning and these changes can interfere with our ability to harvest the videos. When this happens we will need time to respond. For this reason it is still important for partners to check their archived videos after a crawl has run to make sure they are working properly.
If you see any issues with an archived video, please contact us immediately by sending an email to archive-itsupport at archive.org.
Adding YouTube Constraints:
1. Click "modify crawl scope" from your collection management page.
2. Click on the host constraints tab.
3. Add youtube.com as the host you want to block (enter youtube.com exactly, no www).
4. Enter the maximum number of documents you want crawled from YouTube in the "maximum documents" column. Keep in mind that every embedded element on the page will be a unique document. This means if you want to limit your crawl to just one YouTube page you need to use a limit more than 1, but still not very high (example: 10).
5. Click "update constraints."
These settings will take effect on your next scheduled crawl. After your crawl, please click through what you archived and check reports to see if too much or to little has been archived. You can adjust the limit accordingly for your next crawl.
Please contact a partner specialist for further assistance with crawl constraints (send an email archive-itsupport at archive.org).
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